Workplace Management

WorkplaceSpeaking at The Safety Conference in Sydney (13th Oct 2004), Deacons partner Michael Tooma said that individual prosecutions for OHS offences were on the rise. Most jurisdictions had provisions making directors and persons concerned in the management of a corporation personally liable in relation to OHS breaches by their corporation. Due Diligence requires that an employer take every reasonable precaution to protect the welfare of all. He said that employers should ensure they had an effective OHS management system in place as a minimum defence. Fast Track provides an effective system through proactive notification of obligations, escalation of outstanding activities, and a fully comprehensive and integrated approach from prevention programs to rehabilitation.

Having a comprehensive Safety Management Systems goes a long way in providing Due Diligence for legal and regulatory compliance as well as providing a framework for self insurance.

  • Induction Programs and attendance
  • Injury Management
  • Safety Committee & Management Meetings
  • Health Screening including Drug & Alcohol Testing
  • Rehabilitation Planning and Tracking
  • Worker’s Comp Claims
  • Return to Work Management
  • Auto linking of related Persons, Events, Actions, Risks, etc
  • Comprehensive Security Model set per case

Workplace Inductions

Workplace Inductions is a system for scheduling, managing, and history tracking of attendance of Induction Training programs across the organisation for employees, contractors and visitors. This includes management of training material and integrates with Skills database.

On sites where up-to-date Induction is mandatory, warning to contractors and visitors of their expiry prevents delays when they arrive for urgent work or deliveries.

Workplace.Inductions

Features:

  • Employees, Contractors, & Visitors
  • Scheduling of courses by location
  • Manage agendas and course material
  • Keeps a history of courses given
  • Ability to attach feedback and other attachments
  • Entry of attendees updates staff records

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Workplace Management

Workplace Management manages Management and Safety Committees, Toolbox Meetings, and Steering groups fundamental to effective Workplace Health & Safety. Membership, responsibilities, minutes and action items are tracked.

Preparation of agendas, automatic notification and reminders prevents delays and time-wasting in meetings. Follow up of action items ensures effectiveness of meetings preventing lack of interest.

Features:

  • Anonymous reporting issues from website
  • Safety Committees & Toolbox Meetings
  • Management Safety Reviews
  • Agendas, Attendance, Action Lists
  • Attach any file type for evidence, emails, correspondence, etc
  • Comprehensive Security Model
Workplace.Management

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Workplace Health Programs

Health Programs is a secure database for tracking Drug & Alcohol Testing, Hearing Checking, etc as well as managing Preventive Health programs.

Fast Track’s comprehensive Security Model ensures only nominated personnel can access individual records and even information within a record.

Workplace.HealthPrograms

Features:

  • Track both Internal & External screening programs
  • Comprehensive Security Model set per Test
  • Scheduled and cyclic Testing regimes
  • Test & Equipment requirement
  • Record contribution factors & Test Results
  • Auto linking of related Persons, Events, Actions, Risks, etc
  • Diary tracking with history of actions and contacts with escalation of outstanding issues

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Workplace Injury

Recording of all Incidents and Injury Management in compliance with AS/NZ Standards and other legislative requirements and reporting needs.

The automated cross referencing of Injured Parties, witnesses, people involved, reported by, etc allows the identification of pattern of involvement. Standard reporting by dept, cause, Injury Frequency Rates, etc simplify regulatory reporting requirements.

Features:

  • Case Management with workflow and periodic reviews
  • Case Notes, history of actions and contacts with escalation of outstanding issues
  • Attach any file type for evidence, emails, Medical Certificates, etc
  • Analysis by body part, location, time, cause, frequency rates and Trend Analysis
  • Worker’s Comp, Personal Injury and Civil Claims Management with Workflows
  • Disputes and Appeals
Workplace.Injury

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Workplace Claims

Claims are workflow based tasks for tracking Workers Compensation insurance claims. This is a non-financial database to monitor progress of externally lodged claims.

Where claims are reimbursing monies already paid, expediting payments can be to the benefit of both employer and employee.

Workplace.Claims

Features:

  • Comprehensive Security Model
  • Make-up pay, reimbursement, etc History
  • Integration with ERP online or offline(via Excel)
  • Linked to Injury, Person, Incident, Area of Risk

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Workplace Rehabilitation

The Workplace Rehabilitation function covers development of Rehabilitation Plans, case management of Rehabilitation Programs for individuals, and monitoring Return To Work (RTW) activities.

Utilising a formal framework to plan and manage the rehabilitation of injured employees has been shown to minimize the time back to normal employment thereby improving productivity.

Features:

  • Rehabilitation Plans and Programs
  • Medical & Support Professionals database
  • Monitor Rehabilitation case progress with periodic management reminders
  • RTW Return to Work and Light Duties Management
Workplace.Rehabilitation

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Workplace Disputes

Disputes are workflow based tasks for tracking of all Workplace Disputes from Common Law Claims through WC Appeals, to Harassment and Equal Opportunity complaints.

Assisting and managing any dispute in the sensitive area can prevent long term deterioration in staff relations which can quickly spread through the workforce.

Workplace.Disputes

Features:

  • Raise & Monitor cases with responsibilities
  • Electronic Workflow for processing & approval with optional/mandatory step
  • Major, Minor etc with different importance’s and workflow
  • Automatic Follow ups, reminder and outstanding emails with escalation
  • Analysis by cause, area, regulation, dept, time frames, KPIs, etc
  • Graphs, spreadsheets, lists

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